What is the IRS mileage reimbursement rate?

The IRS sets standard mileage rates annually for business, medical, and charitable driving. For 2024, the business rate is $0.67 per mile.

What expenses are included in mileage reimbursement?

The standard mileage rate covers fuel, maintenance, insurance, and depreciation. Tolls and parking are added separately as actual expenses.

How should I document mileage for reimbursement?

Keep a detailed trip log recording: date, starting and ending odometer readings, miles driven, destination, business purpose, and any tolls/parking paid.

Can I claim mileage reimbursement on my taxes?

If your employer reimburses you at the IRS rate or higher, you generally cannot claim the mileage again on taxes.

What's the difference between the business and medical mileage rates?

The business mileage rate is higher because it includes profit margin for vehicle ownership. Medical and charitable rates are lower.

Can I use actual expenses instead of the standard mileage rate?

Yes, some employers or tax situations allow you to deduct actual vehicle expenses instead of the standard rate.

Mileage Reimbursement Calculator

Enter total miles or kilometres driven and your reimbursement rate to calculate business mileage reimbursement. Add tolls and parking for total expenses.

Expense claimsSales travelContractor mileageTax deductions

Total Distance Driven

Total business miles driven

Reimbursement Rate (per mile/km)

IRS 2024: $0.67/mile (business), $0.21 (medical)

Toll Costs (Optional)

Parking Costs (Optional)

Formula

Mileage Reimbursement = Total Miles × Reimbursement Rate per Mile | Total Reimbursement = Mileage Reimbursement + Tolls + Parking

Mileage reimbursement is calculated by multiplying the total distance driven by the reimbursement rate per mile (set by the employer or tax authority). Tolls and parking are added on top as actual expenses. The IRS business mileage rate for 2024 is $0.67 per mile; medical and charitable rates are lower. Keep detailed trip logs with dates, distances, and purpose to support reimbursement claims.

Worked Example

5,000 miles driven · $0.67/mile (IRS rate) · $120 tolls · $75 parking:

Mileage reimbursement = 5,000 miles × $0.67 = $3,350

Tolls and parking = $120 + $75 = $195

Total reimbursement = $3,350 + $195 = $3,545

An employee driving 5,000 business miles at the 2024 IRS rate claims $3,350 in mileage plus $195 in actual expenses, totalling $3,545 to submit for reimbursement.

Frequently Asked Questions

Use this in your workflow

Calculate mileage reimbursement for employee expense claims or contractor invoices. Use the Gas Mileage Calculator to check vehicle fuel efficiency. Calculate Fuel Costs for trip planning or use the Fleet Cost Per Mile Calculator for full vehicle operating costs. Browse all Free Business Calculators.

Worked example: monthly employee mileage claim

Calculate total reimbursement including mileage, tolls, and parking.

Item	Amount
Total miles driven (business)	5,000 miles
IRS 2024 business rate	$0.67/mile
Mileage reimbursement (5,000 × $0.67)	$3,350
Toll costs (receipts required)	$120
Parking costs (receipts required)	$75
Total reimbursement claim	$3,545

An employee driving 5,000 business miles at the 2024 IRS rate claims $3,350 in mileage plus $195 in tolls and parking, totalling $3,545 for reimbursement. Keep trip logs and receipts to support the claim.